Moving an entire office to a new location is certainly a big task, but it doesn’t have to be a difficult and daunting one. Here are some tips for an office move that will make the process easier, more organized, and less disruptive to your work.

Preparing for the Move

Planning for the move and preparing everything for relocation is important. Start by ensuring that all your files, documents, notebooks, etc. are organized and accounted for. You don’t want to lose track of anything while you move.

Key documents, such as those you need regularly or those that you’ll want to access quickly, should be kept in an accessible location and labelled so you know where they are before, during, and after the move.

You’ll also need to lock in your moving date, so you can plan your moving arrangements.

Correspond with Everyone

Obviously, once all the details are ironed out, you’ll need to tell everyone who needs to know. Of course, your staff will need to be informed. Give them plenty of time before the move and ask if they have any feedback or requirements that you should know. For instance, certain teams may have requests that you’ll want to consider. At this point, you’ll also want to designate an in-house moving team that will help you organize and plan the move.

You’ll also need to inform contractors, partners, suppliers, customers, and anyone else who will need to know about your new location.

Communication is crucial throughout the entire process so your team doesn’t feel lost or ignored.

Items Being Moved

Think of everything that is going to be transported as a part of your office move and make sure you know where it is and where it’s going. Label and tag everything that’s being moved and take photos to serve as an inventory.

As you get closer to the move, you’ll need to start packing things up, wrapping up furniture and other large items, and organizing items to be transported. If your team is packing up their own areas, make sure they have all the supplies they need.

Create a plan for where everything will be placed at the new office and consider placing location labels on all your boxes, so you know where each box is going.

Garbage

Not everything has to come to your new office. In fact, an office move can be a great time to get rid of some items that you no longer need. However, if you’re going to throw anything out, make sure that it’s disposed of properly and ensure that no sensitive or confidential information is exposed during the process.

It’s important to have a plan for what you will do with the garbage and other items that you won’t be taking with you. Documents may need to be shredded, and additional garbage pickup may be necessary, especially if you have larger items that are being thrown away.

Access

When you’re moving, it’s crucial that your moving team not only knows where everything is going, but that they have access to the rooms and floors they need. You don’t want to show up at your new location, only to find that you can’t get into certain areas.

If there are security considerations to consider, make sure these are taken into account and that everyone has the clearance they need to get where they need to go.

Follow a Checklist 

When moving an office, staying organized and on schedule is important. One excellent way to do this is to prepare a checklist and follow it. Write down every step of your move on your checklist, and tick off jobs as you complete them. 

Don’t forget about unpacking and the process of setting things up at the new office. The essentials and absolute necessities should be unpacked and set up first so that your team can get to work quickly.

A team of experienced moving professionals can help you keep your move on schedule and ensure that everything gets done as it should. That’s why we’re here. For more information, please call us at (647) 677-7569 or contact us online.